How to Select the Best Vehicle for Your Event Planning Business

So, what do you look for when choosing a vehicle for event planning?
Ford Transit Connect
Ford got their hands slapped after skirting the Chicken Tax by importing the "passenger" Transit Connect van and then stripping out the seats to make it a cargo van.

More people are turning to professional event planners for their events. They know that doing so means they do not have to deal with the headaches associated with planning successful events. Event planning has been growing as a business niche for the past few years for these reasons. Those who enjoy planning and celebrating other people’s events can start planning them for family and friends. However, you will need a vehicle if you would like to grow your business. So, what do you look for when choosing a vehicle for event planning?


There are two things to think about when assessing a business vehicle’s size: cabin space and cargo space. You want a vehicle with enough cabin space so that the driver and their assistants are comfortable on longer drives. Cramped cabin space is a bad idea, especially for drivers who drive long distances or who will spend a lot of time in the vehicle.

The cabin space will determine how much you can carry. As an event planner, you will be required to carry some things from time to time. Check that the vehicle makes efficient use of the available space so that you have as much of it as possible.

Steer away from compact cars unless you plan on getting another vehicle for transporting things larger or heavier than party folding chairs.

Engine Power

In many cases, you will only need a vehicle that can transport items that are not too heavy. In these cases, a van will be sufficient. However, you also need to consider the terrain, the different conditions you will be driving in, and the weight of what you will be carrying.

Remember that more engine power typically comes with larger engine sizes. This means the vehicle consumes more fuel, which is our next consideration.


Every vehicle requires a type of fuel to run. Diesel and gasoline have long been the two main types of fuels for vehicles, but we now have electric vehicles that perform sufficiently. The price of fuel is making many businesses turn to hybrid and electric vehicles, but you need to think carefully before choosing any of these options.

Gasoline and diesel are getting more expensive by the day while electricity is a lot cheaper, especially for businesses that can take advantage of lower electricity charges. However, electric and hybrid vehicles are typically more expensive than their gasoline counterparts.

You will need to think about your estimated annual mileage and how much the fuel or electricity you need to cover that distance will cost. This is on top of the cost of the vehicle or converting your feel one way or the other.

Other Costs

Fuel is only one of the costs associated with owning an event-planning business vehicle. There are other costs, and one of the more obvious ones is service and maintenance. How frequently you must take your car in for a checkup as well as how much each checkup will cost is a crucial consideration.

Some vehicles only require a checkup once a year and full service once every few years, but those checkups end up being very expensive. You also want to make sure the parts you need for a repair are available and affordable for the business.

Another cost you need to think about is insurance. All vehicles on the road need insurance, and there are different types of car insurance for different types of vehicles and circumstances. As a business owner, you need to choose the types of car insurance that reduce your liability as much as possible. You might even have to bundle a few types into one policy to get the best coverage.


Reliability is typically tied to your maintenance cost, but it is a standalone factor to think about. The two main things to think about here are durability and safety records. You want a vehicle that is as durable as possible because, being a business vehicle, you will put it through a lot. 

The driver and anyone else in the vehicle will get on and off multiple times, they will carry heavy loads, and they might leave the vehicle running for long periods.

You also want the vehicle to be as safe as possible. A safe vehicle protects you from liability, keeps your staff safe and saves you money on insurance, too. It also saves you money on not having to repair or replace the vehicle if it is involved in an accident and the insurance cannot pay for it.

Online reviews should give you the safety information you need on various vehicles. Go with reputable reviewers to ensure you have the right information before choosing a vehicle.

Picking the right vehicle for your event planning business is a major decision that will take careful consideration. Consider the factors discussed above carefully and take your time so you end up with the right vehicle for your business.

Will Hopstetter
Will is an automotive market enthusiast living in the United Kingdom. He holds a diverse background in automotive and enjoys utilizing that to produce insights into the inner workings of the industry.